Clear communication is critical in firefighting operations. Misunderstandings or miscommunications can cost valuable time, hinder teamwork, and, in extreme cases, result in injuries or fatalities. Even in assigned training environments, clear communication can lead to improved performance and retention. Yet, despite training and experience, there are times when firefighters don’t fully understand instructions from their officers. Why does this happen? Below are key factors that contribute to these breakdowns in communication.
1. Stress and the Incident Environment
The fireground is an environment of chaos, urgency, and extreme stress. Firefighters operate amid intense heat, noise, and limited visibility. When officers issue instructions, distractions like blaring sirens, shouting team members, or radio traffic can obscure the message.
Stress can also impair cognitive processing. When adrenaline is pumping and quick action is required, firefighters may focus on immediate dangers rather than listening closely to verbal instructions. This “tunnel vision” is a natural response to stress but can lead to incomplete understanding.
2. Poorly Delivered Instructions
The clarity of an officer’s message matters just as much as the content. Instructions that are too long, vague, or overly technical can confuse rather than clarify.
For example:
• Vague Command: “Get control of the fire.”
• Clearer Command: “Pull a 2½-inch line to the second-floor window and start a direct attack.”
Officers who lack clear, direct communication skills may unintentionally leave their crews uncertain about expectations. Concise, specific, and repeatable instructions improve comprehension.
3. Incomplete or Ambiguous Information
Firefighters sometimes struggle with understanding instructions because the situation is dynamic, and the officer’s commands may not match the reality they’re encountering. For instance:
• An officer says, “Enter through the rear door,” but a firefighter discovers the rear door is blocked.
This ambiguity can make firefighters question what to do next: proceed differently, await clarification, or improvise based on their judgment. To prevent this, officers must anticipate changes and provide contingencies: “If the rear door is inaccessible, confirm and await further orders.”
4. Lack of Context or Shared Mental Model
Firefighters often need to understand the “why” behind an instruction to execute it properly. This is true of younger firefighters who have a need for more information. Without context, a directive can seem disconnected or unclear. For example:
• Command: “Cut a vent hole on the roof.”
• Clarification: “Cut a vent hole to release heat and smoke to protect interior crews advancing on the fire.”
When officers provide context and ensure everyone shares a “mental model” of the operation, crews are more likely to understand and align their actions with the mission.
5. Radio and Communication Limitations
On large incidents, firefighters rely heavily on radios for instructions. However, radio communication often fails due to interference, dead zones, or overlapping transmissions. Misheard messages over radios—such as “vent the roof” being interpreted as “check the roof”—can create significant confusion.
Proper radio discipline (e.g., speaking clearly, using call signs, repeating back orders) can minimize these issues.
Command officers should concentrate on their listening skills. There are many examples of recorded 911 traffic at fires where messages were missed or they had to be retransmitted.
Sometimes, miscommunication stems from firefighters not being trained to a consistent standard. Officers may assume that all team members understand a specific term, technique, or tactic. In reality, interpretations may vary depending on training or experience levels.
6. Training Deficiencies
Officers must verify understanding, especially during complex tasks, by asking firefighters to “repeat back” instructions. For instance:
• Officer: “Stretch a 1¾-inch line to the first floor and flow water on my mark. Repeat that back.”
• Firefighter: “1¾-inch line to the first floor; wait for your mark to flow water.”
7. Cognitive Overload
On the fireground, firefighters juggle multiple tasks while processing critical information. Cognitive overload occurs when there’s too much input at once—like trying to hear instructions while managing equipment or assessing hazards.
Officers must deliver information in a step-by-step manner when possible, allowing firefighters to prioritize their mental focus.
8. Trust and Team Dynamics
A lack of trust or rapport between officers and their crews can undermine effective communication. Firefighters may hesitate to ask for clarification if they fear being seen as incompetent or disrespectful.
Officers who foster an open, respectful environment encourage questions, confirm understanding, and reduce the likelihood of miscommunication.
Solutions for Better Communication
• Be Clear and Direct: Use concise, specific language when giving orders.
• Verify Understanding: Use “repeat-back” techniques to confirm instructions.
• Provide Context: Explain the “why” to create a shared understanding.
• Reduce Ambiguity: Anticipate challenges and outline contingencies.
• Practice Under Stress: Train in realistic, high-stress scenarios to enhance cognitive processing and communication.
• Foster Trust: Encourage open dialogue and reinforce that clarification is a sign of professionalism, not incompetence.
Final Thoughts
Effective communication is the backbone of any station or firefighting operation. Officers must balance clarity, urgency, and situational awareness to ensure their crews understand and execute instructions. By recognizing and addressing the barriers that hinder understanding, teams can work more efficiently, reduce risks, and achieve better outcomes on the fireground.
Leadership isn’t just about giving orders—it’s about making sure everyone understands the mission.